Executive Administrative Assistant

Overview

On Site
$100,000 - $110,000
Full Time

Skills

executive assistant
administrator
administration

Job Details

Executive Administrative Assistant

Location: Phoenix, Arizona Organization: Healthcare Alliance Type: Direct Hire | Onsite - NW Phoenix

The Executive Administrative Assistant will provide executive level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. The Executive Administrative Assistant must have good judgement and significant initiative to manage a broad spectrum of activities and situations while providing project management, administrative, and organizational support, providing proactive support for the CEO, CLT and external constituents. Performs duties in a confidential nature, with minimum supervision in a fast-paced environment, remaining flexible, proactive, resourceful and efficient. Maintains a high-level of professionalism, strong decision-making ability and attention to detail. Collaborates with the Assistant to the President and CEO and others as appropriate.

  1. Minimum of 10+ years of executive administrative support experience and five of which at the CEO/President/C-suite or equivalent
  2. Flexibility and proven ability to reprioritize work and schedules. Capable of handling a variety of project simultaneously in a timely manner
  3. Effective in a team environment, possessing a strong commitment to the CLT while exhibiting confidentiality in handling of information that may impact the organization
  4. Advanced technical aptitude to resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint and Excel) and DocuSign
  5. Manage and prioritize complex Outlook calendars, coordinating meetings, travel arrangements and itineraries for CLT
  6. Strong attention to detail and organizational skills
  7. Exceptional grammar, writing, and communication skills. Ability to proof, edit, and compose documents
  8. Experience with event planning including Board of Trustees meetings and activities
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