Mid level Project Manager

Summary:
The function of the Jr project manager is to provide administrative support to the Project Manager/Asst. Project Manager with the management of the digital and information systems implementation. Consults with internal clients in various departments (shoreside and shipboard) to gather, organize, and present information in forms such as spreadsheets, charts, graphs, and other visual multi-level presentations (usually in MS PowerPoint format), predominately for an executive level audience.
The Program Coordinator will also support the scheduling of a activities across required by the project. The candidate will plan activities with the project management resources, and work cross functionally to calendarize work sessions, meetings, and workshops.

Responsibilities:
1. Uses intermediate skills in MS suite of products to create and format basic spreadsheets, reports, letters and presentations while collecting and consolidating information from multiple sources.
2. Updates spreadsheets, reports, letters and/or presentations for future modifications or tracking purposes (i.e. costs, personnel, terms, processes, etc.)
3. Project coordination and support the development, tracking/monitoring and reporting of several small to medium size presentations from inception to completion, ensuring on-time delivery of requested outputs.
4. Projects assigned are typically top priority, high profile, and multi-departmental initiatives for the organization and thus require continuous communication and interaction with the Project Manager/Asst. Project Manager.
5. Consults with client to ascertain and define need or problem to obtain data required for solution.
6. Organizes and maintains all project schedules related to executive meetings, internal meetings, and other important project meetings and events.
7. Coordinates the preparation of periodic meetings (i.e. reproduction of materials, coordination of meeting location and personnel) and establishes the required technical environment for said meetings (i.e. projectors, conference call connectivity, etc.)
8. Takes meeting minutes and organizes into action items and deliverables. Periodic follow up with assigned action item owners to assess current status and follow through to closure.
9. Supports Project Manager/Asst. Project Manager in planning, organization, and control activities related to requests for proposals, service agreements, confidentiality contracts, and other consultant agreements.
10. Will provide administrative support including creating reports, correspondence, spreadsheets & presentations, compiling and typing statistical report, coordinating special projects, answering phones, distributing mail, filing, processing invoices, scheduling appointments, greeting vendors and recording meeting minutes.
11. Supervises proper use of directory structure for shared electronic filing.
12. Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.